On November 7-8, the UP Office of the Alumni headed by AVP for Alumni Relations Angelica “Rica” Abad with the guiding support of the VP for Public Affairs Elena Pernia, convened the Alumni Relations Committee (ARC) Convention at the Alumni Center. The Convention focused on the systemwide definition of alumni and the terminologies that must be used in order to define alumni in all electronic systems including the SAIS. Alumni was ultimately defined as any UP student who graduated and possesses a diploma or certificate from any of the bachelor, graduate, post-graduate, certificate, and high school programs of the University of the Philippines.

Data privacy is also heavily discussed during the second day of the convention which prompted the pruning and migration of alumni data being used to invite guests for university-led events and programs. Tracer projects using the acquired data are advised to be momentarily stopped until the 9clearance is issued or may apply for data clearance just to make sure that none of the data privacy requirements are violated. The TLRC as a processing unit for alumni data through the Alumni ID must migrate the data to a safe server and prune the data not necessary for the functioning of the Alumni office. The TLRC hopes to migrate and prune the data before February 2020. New alumni forms asking only the necessary data will be created as a requirement for TLRC clearance.